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Non-Clinical - Admin Assistant

Cynet Health • Manahawkin, New Jersey • $22.18 / hour • 3d ago

Non-Clinical - Admin Assistant

Profession: Medical Secretary

Specialty: Hematology Oncology

Duration: 13 weeks

Shift: Day

Hours per Shift: 8

Experience: 1 year required

License: N/A

Certifications: N/A

Must-Have:

Scheduling
Customer Service

Description: To assist the Medical Staff Coordinator, Medical Director, and Vice President of Medical Administration in gathering, coordinating, and distributing data, minutes, correspondence, and other duties pertaining to the functioning of the Medical Staff. Responsible for coordinating and providing staff support for specified Medical Staff functions. Assures meeting room assignments and reservations. Provides members with two weeks' written notice of date, time, and place of scheduled meetings. Prepares agendas for meetings. Attends meetings, if requested. Produces accurate minutes of meetings within one week after receipt of drafts. Submits minutes for necessary approvals and routes them as appropriate. Types related correspondence within two weeks of receipt. Follows up on action items from the meetings. Generates and maintains a current attendance record for all medical staff meetings under assigned responsibility. Produces on-call schedules for Department of Medicine and its divisions. Types, distributes, and communicates changes as received. Maintains a current listing of assigned physician mailboxes and distributes accordingly. Performs secretarial functions to support the activities of the Medical Staff. Receives incoming telephone calls, records accurate messages, and places outgoing calls. Retrieves and delivers Medical Affairs mail on a shared basis with other secretarial staff. Coordinates duplication, collation, and distribution of materials on a regular basis. Initiates, completes, and documents requisitions for office supplies and equipment. Performs other assignments as directed by the Medical Staff Coordinator, Medical Director, or Vice President of Medical Administration. Provides back-up support to other secretaries in the Medical Affairs Division as assigned. Performs other miscellaneous or special assignments as required.

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